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Office Assistant

Company: TalentBurst, Inc.
Location: Newark
Posted on: January 15, 2023

Job Description:

Job Title: Office Assistant
Job Location: Newark, DE
Duration: 3 Months Extendable Contract

TalentBurst offers comprehensive benefits to temporary employees at a cost, they include healthcare, dental, vision, 401k and any State or Federal mandated time off.

Job Description:
Shift Schedule: M-F 7:30 am 4 pm or 8:00 am - 4:30 pm

Performs diversified administrative duties for the Radiation Oncology Department to include direct support for the Chief of Radiation Oncology, department Administrative Director, and the Chief, Clinical Physicist as well as generation of the weekly departmental coverage schedule ensuring appropriate coverage across providers and sites.

Principal Duties and Responsibilities:

  • Schedules and coordinates meetings for the Administrative Director, Chief, Clinical Physicist and Chief of Radiation Oncology including preparation and dissemination of meeting materials, notifying attendees, arranging catering, and reserving rooms; attends required meetings, prepares agendas and minutes as directed.
  • Provides necessary oversight and administrative support for credentialing and maintenance for all Radiation Oncology Providers including Physicians and Advanced Nurse Practitioners.
  • Ensures provider files are maintained and up to date including credentials, licenses, publications, training assignments, etc.
  • Generates weekly department schedule in multiple systems (Outlook, Mosaiq) which includes coordination of physician coverage at multiple locations as well as coverage in the Multi-Disciplinary Clinic and Tumor Board assignments.
  • Provider attendance logs and daily provider schedules are also managed by this individual to include provider vacation requests as they impact the department coverage schedule.
  • Responsible for the scheduling and coordination of medical student rotation requests from CCHS, TJU, SKMC, and other locations ensures students are assigned with a radiation oncologist and have appropriate paperwork/documentation for optimal rotation.
  • Orders supplies and demonstrates proficiency in appropriate systems ensuring invoices/check requests are paid timely.
  • Maintains department radiation safety badges, distributing to personnel and returning to RSO in a timely manner.
  • Coordinates vendor visits upon requests from management staff and Department Chair, adhering to the client policies.
  • Confirms with Purchasing any vendor restrictions, provides instructions to vendors regarding acquisition of badges; confirms with management staff that all service engineers have acquired the appropriate vendor visitation badge.
  • Makes travel reservations for departmental staff, to include ordering of airline/train tickets, confirmation of lodging, preparation of expense reports for review and reimbursement.
  • Demonstrates compliance with the client and departmental policies and procedures and mandatory education requirements including but not limited to safety, infection control, attendance and dress code
  • Performs assigned work safely, adhering to established departmental safety rules and practices.
  • Reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
  • Performs other related duties as required.

    Scope, purpose, and frequency of contacts:

    • Daily contact with department leadership and staff, frequent contact with employees from other departments and outside agencies.
    • Occasional contact with visitors, patients, and the public.

      Education and experience requirements:

      • High school diploma or equivalent required.
      • Associates degree preferred.
      • 6 years progressively responsible administrative support to a department administrator or department manager.
      • An equivalent combination of education and experience may be substituted.

Keywords: TalentBurst, Inc., Newark , Office Assistant, Administration, Clerical , Newark, Delaware

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