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Executive Assistant - Gene Editing Institute

Company: Christiana Care Health Systems
Location: Newark
Posted on: September 15, 2022

Job Description:

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare! ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable and valuable to everyone who is touched by it. Christiana Care is looking for a full-time Executive Assistant to provide administrative support to the Executive Director and coordinate the overall endeavors of the Gene Editing Institute in a highly professional and efficient manner ensuring confidentiality of all matters. The Executive Assistant has a strong attention to detail, thrives in a fast-paced environment, identifies as a continuous learner, with inherent instincts to solving problems, and has a drive for excellence. Knowledge, Skill, and Ability Requirements: Ability to multitask and prioritize work as needed.
Excellent time management skills.
Advanced knowledge of online tools and software such as Google Drive, Outlook, and Zoom.
Ability to learn new tools quickly.
Excellent interpersonal communication.
Strong writing skills.
Highly organized.
A standout colleague who is proactive, flexible, results-oriented, and comfortable in a constantly evolving environment.
Ability to work independently and under the pressure of deadlines. Principal duties and responsibilities: Provides administrative support by attending meetings, completes high level summaries, composes agenda, drafts and types correspondence, schedules meetings, maintains up to date filing systems, screens calls and messages.
Schedules executives' calendar using e-mail calendar system (Microsoft Outlook) and provides all pertinent information needed for scheduled appointments.
Coordinates Board of Managers quarterly meeting including management of Board Effect platform, meeting logistics, preparation of agenda and meeting minutes.
Provides daily administrative support to the Executive Director and other senior leaders
Anticipates Executive Director's needs, and aids to ensure they are prepared for daily activities.
Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to Executive's attention.
Builds PowerPoint presentations for both internal and external audiences. Demonstrates keen understanding of diversity in audience and adjusts style/tone accordingly.
Greets visitors, ascertains nature of business.
Schedules meetings, including advising attendees, reserving rooms, arranging meals and refreshments, equipment, and other support materials.
Manages and builds expenses reports
Arranges travel reservations, orders ticket, makes and confirms lodging and airline reservations Hours: Day Shift Education and experience requirements: Two-year business degree and 3 + equivalent years or 4- 5 + years of experience providing administrative support to executives
Experience in a healthcare and/or university setting with a research/development team is a plus About ChristianaCare ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law. UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Keywords: Christiana Care Health Systems, Newark , Executive Assistant - Gene Editing Institute, Advertising , Newark, Delaware

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