Office Manager/Bookkeeper

Company: Spitzer Lighting
Location: Newark
Posted on: April 10, 2021

Job Description:

Bookkeeper/Office ManagerWe are looking for an Office manager/Bookkeeper to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. As Bookkeeper duty, you are expect to maintain our financial records, including purchases, sales, receipts and payments. Bookkeeper job duties include working closely with our accounting team to create and analyze financial reports and ensure legal requirements compliance, process accounts payable and receivable and manage invoices and tax payments. Ultimately, the Bookkeeper's responsibilities are to accurately record all day-to-day financial transactions of our company.ResponsibilitiesServe as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shoppingSchedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office General and Administrative budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)Liaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferencesRecord day to day financial transactions and complete the posting process.Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger.Bring the books to the trial balance stage.Perform partial checks of the posting process.?SkillsProven experience as an Office manager, Front office manager or Administrative assistantKnowledge of office administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands on experience with office machines (e.g. fax machines and printers)Familiarity with email scheduling tools, like Email Scheduler and BoomerangExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsAssociate degree; additional qualification as an Administrative assistant or Secretary will be a plus

Keywords: Spitzer Lighting, Newark , Office Manager/Bookkeeper, Executive , Newark, Delaware