Office Manager/Bookkeeper
Company: Spitzer Lighting
Location: Newark
Posted on: April 10, 2021
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Job Description:
Bookkeeper/Office ManagerWe are looking for an Office
manager/Bookkeeper to organize and coordinate administration duties
and office procedures. Your role is to create and maintain a
pleasant work environment, ensuring high levels of organizational
effectiveness, communication and safety. Office manager duties and
responsibilities include scheduling meetings and appointments,
making office supplies arrangements, greeting visitors and
providing general administrative support to our employees. Previous
experience as a Front office manager or Office administrator would
be an advantage. A successful Office manager should have experience
with a variety of office software (email tools, spreadsheets and
databases) and be able to accurately handle administrative duties.
Ultimately, the Office manager should be able to ensure the smooth
running of the office and help to improve company procedures and
day-to-day operation. As Bookkeeper duty, you are expect to
maintain our financial records, including purchases, sales,
receipts and payments. Bookkeeper job duties include working
closely with our accounting team to create and analyze financial
reports and ensure legal requirements compliance, process accounts
payable and receivable and manage invoices and tax payments.
Ultimately, the Bookkeeper's responsibilities are to accurately
record all day-to-day financial transactions of our
company.ResponsibilitiesServe as the point person for office
manager duties including: maintenance, mailing, supplies,
equipment, bills, errands, shoppingSchedule meetings and
appointmentsOrganize the office layout and order stationery and
equipmentMaintain the office condition and arrange necessary
repairsPartner with HR to update and maintain office policies as
necessaryOrganize office operations and proceduresCoordinate with
IT department on all office equipmentEnsure that all items are
invoiced and paid on timeManage contract and price negotiations
with office vendors, service providers and office leaseManage
office General and Administrative budget, ensure accurate and
timely reportingProvide general support to visitorsAssist in the
onboarding process for new hiresAddress employees queries regarding
office management issues (e.g. stationery, Hardware and travel
arrangements)Liaise with facility management vendors, including
cleaning, catering and security servicesPlan in-house or off-site
activities, like parties, celebrations and conferencesRecord day to
day financial transactions and complete the posting process.Verify
that transactions are recorded in the correct day book, suppliers
ledger, customer ledger and general ledger.Bring the books to the
trial balance stage.Perform partial checks of the posting
process.?SkillsProven experience as an Office manager, Front office
manager or Administrative assistantKnowledge of office
administrator responsibilities, systems and proceduresProficiency
in MS Office (MS Excel and MS Outlook, in particular)Hands on
experience with office machines (e.g. fax machines and
printers)Familiarity with email scheduling tools, like Email
Scheduler and BoomerangExcellent time management skills and ability
to multi-task and prioritize workAttention to detail and problem
solving skillsExcellent written and verbal communication
skillsStrong organizational and planning skills in a fast-paced
environmentA creative mind with an ability to suggest
improvementsAssociate degree; additional qualification as an
Administrative assistant or Secretary will be a plus
Keywords: Spitzer Lighting, Newark , Office Manager/Bookkeeper, Executive , Newark, Delaware
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