Staff Assistant VIII - Caregiver Health Services
Company: ChristianaCare
Location: Newark
Posted on: February 4, 2025
Job Description:
Are you passionate about serving our patients with Love and
Excellence? -If so, consider applying for this position at
ChristianaCare.Our Caregiver Health Services Department -located in
Newark, DE is looking for a full time Staff Assistant VIII to
provide administrative support to the Director and Manager of
Caregiver Health Services (CHS), support CHS staff to maximize
their effectiveness and efficiency. To support data acquisition,
analysis, reporting needs aligned with the departments operating
plan, and manage additional special projects for the
department.Benefits of working at ChristianaCare
- Work in a role that directly impacts the lives of our patients,
staff & community!
- Generous PTO, Competitive Pay & Robust Benefits Package.
- 403B company match and Tuition Reimbursement
- 12 weeks Paid Parental Leave (after 1 year of service)The
responsibilities of the Staff Assistant VIII will include;Provides
administrative support including typing and drafting
correspondence, attends meetings, composes agendas, takes and types
minutes, maintains up to date filing systems, fax communications,
composes presentations, opening, screening and delivery of mail.
etc.Assists with data validation and provides first level support
for users and system issues in order to enhance
utilization.Maintains all EHS data for the department including
information located on HR Online. Updates other online resources
including as needed.Completes special projects as requested (e.g.
Flu Blitz/ Vaccine Campaign events).Oversees data functions,
including designing aggregate reports and queries to drive
improvements.Maintains schedules for multiple members of the CHS
team using electronic Outlook calendars.Schedules meetings for CHS
as requested including pertinent information needed for scheduled
appointments and coordinates room reservation, catering etc. as
needed.Provides guidance and training as needed to Office Assistant
on clinic front office functions.Maintains and updates clerical
standard operating procedures at CHS.Functions as Timekeeper for
the department under direction of Director and/or Manager of
CHSMaintains and stocks CHS clinical and office supplies.Checks
receipts for incoming materials.Processes invoices for services and
equipment for CHS, including contracts with various
vendors.Provides daily department support for staff needs. This
includes preparation, submittal and tracking of Requisitions,
Purchase Orders, Check Requests, Petty Cash Requests, and Travel
Expense Statements.Maintains organized files for tracking.Manages
and maintains contracts to ensure that CHS Management has all
information necessary to ensure timely handling (renewal,
termination, and renegotiation) occurs.Maintains CHS monthly
schedule and on call schedule on VoceraAnswers telephones adhering
to Telephone Etiquette Standards of Performance guidelines and
provides assistance for callersGreets visitors to CHS and notifies
CHS Management of their arrival.Manages conference room schedules.
Assists with audiovisual setup accordingly. Maintains daily room
schedule.Maintains organized department budget files and keeps CHS
Management informed on expenditures.Assists in coordination of
Facility requests (e.g. moving of IT equipment, furniture moving,
painting, carpeting, electrical and HVAC problems).Communicates
between all levels within the Human Resources Department and other
departments, applying both written and verbal communication
skills.Provides back-up support for Executive Assistant of HR as
needed.Attends staff meetings and completes required in-services
timely.Performs assigned work safely, adhering to established
departmental safety rules and practices.Reports to supervisor in a
timely manner, any unsafe activities, conditions, hazards or safety
violations that may cause injury to oneself, other employees,
patients and visitors.Manages additional projects as required and
assists in the quality improvement activities of the
department.Office Hours:
- Day ShiftQualifications:
- High school diploma or equivalent; Completion of a business
college program in Secretarial Science or Office Administration or
related field preferred. Associate's degree or higher
preferred.
- Four years prior experience in administrative support
position.
- Experience in a data reporting tools preferred.
- Experience in creating and developing professional
reports/presentation using various Microsoft products
preferred
- Experience in website development and tools preferred.About
ChristianaCareChristiana Care Health System is an equal opportunity
employer, firmly committed to prohibiting discrimination, whose
staff is reflective of its community, and considers qualified
applicants for open positions without regard to race, color, sex,
religion, national origin, sexual orientation, genetic information,
gender identity or expression, age, veteran status, disability,
pregnancy, citizenship status, or any other characteristic
protected under applicable federal, state, or local law.We will
ensure that individuals with disabilities are provided reasonable
accommodation to participate in the job application or interview
process, to perform essential job functions, and to receive other
benefits and privileges of employment. Please contact us to request
accommodation.
Keywords: ChristianaCare, Newark , Staff Assistant VIII - Caregiver Health Services, Healthcare , Newark, Delaware
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